OFFICE MANAGER/ BOOKKEEPER
About the position:
The Office Manager/Bookkeeper will organize and coordinate administration duties and office procedures, including payroll processing. The position will ensure the smooth running of the organization, adhere to company policies, and improve organizational procedures, especially within the day-to-day operations, while also supporting the Executive Director.
Primary Responsibilities:
About #BeMoreLikeClaire:
#BeMoreLikeClaire's mission is to harness the power of collective generosity to improve the quality of life for all through violence prevention education and community outreach. It will take all of us to create a community where everyone has safe and supportive relationships. That’s why we offer a variety of relationship violence prevention programs and resources for youth and adults that will equip everyone to stop interpersonal violence before it begins. Claire's Community teaches safe and healthy relationship skills throughout the lifespan, engages influential adults and peers, disrupts pathways to relationship violence, and creates protective, safe communities.
Equal Opportunity Employer
#BeMoreLikeClaire is committed to equal employment opportunity. We will not discriminate
against employees or applicants for employment on any legally recognized basis (“protected
class”) including, but not limited to, veteran status, uniform service member status, race, color,
religion, sex, national origin, age, physical or mental disability, genetic information or any
other protected class under federal, state, or local law.
Please send a cover letter telling us why you want to work with the #BeMoreLikeClaire team and your resume to execdirector@bemorelikeclaire.org .
The Office Manager/Bookkeeper will organize and coordinate administration duties and office procedures, including payroll processing. The position will ensure the smooth running of the organization, adhere to company policies, and improve organizational procedures, especially within the day-to-day operations, while also supporting the Executive Director.
Primary Responsibilities:
- Oversee the daily administrative work activities within the office, including, but not limited to, answering phones, sorting and distributing mail, and preparing documents.
- Provide ongoing bookkeeping and administrative support, driving organizational success by managing daily operations and special projects.
- Coordinate human resource paperwork for the organization, including new employee office set-ups, background checks, and onboarding.
- Assist with donor management record keeping and fundraising, including events.
- Work closely with staff, making the Executive Director aware of issues and/or concerns.
- Handle matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.
- Perform or facilitate maintenance of office equipment, including cleaning, maintenance, and repairs and maintain inventory of office supplies; order new supplies as needed
- Manage accounts payable and receivable, including bank deposits and overseeing petty cash fund
- Process staff payroll via the payroll system regularly
- Maintain confidentiality of all proprietary and/or confidential information
- Assist with logistics for scheduling and coordinating presentations and training
- Maintain all office files, both paper and electronic; implement an efficient system for other staff to access files and records
- Maintain staff calendars, including training calendars
- Understand and follow company policies, including harassment and compliance procedures
- Performs other duties as assigned by Executive Director
- Extensive knowledge of office management procedures
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Proficient with Google Suite or related software
- Proficient with Quickbooks or related software
- Proficient with the Little Green Light database or similar
- High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
- At least three years of administrative and clerical experience is required.
- Commitment to excellence and high standards
- Versatility, flexibility, and a willingness to work in an evolving environment with enthusiasm
- Prolonged periods sitting at a desk and working on a computers
- Must be able to lift up to 15 pounds at times
- Coordinate multiple tasks simultaneously
About #BeMoreLikeClaire:
#BeMoreLikeClaire's mission is to harness the power of collective generosity to improve the quality of life for all through violence prevention education and community outreach. It will take all of us to create a community where everyone has safe and supportive relationships. That’s why we offer a variety of relationship violence prevention programs and resources for youth and adults that will equip everyone to stop interpersonal violence before it begins. Claire's Community teaches safe and healthy relationship skills throughout the lifespan, engages influential adults and peers, disrupts pathways to relationship violence, and creates protective, safe communities.
Equal Opportunity Employer
#BeMoreLikeClaire is committed to equal employment opportunity. We will not discriminate
against employees or applicants for employment on any legally recognized basis (“protected
class”) including, but not limited to, veteran status, uniform service member status, race, color,
religion, sex, national origin, age, physical or mental disability, genetic information or any
other protected class under federal, state, or local law.
Please send a cover letter telling us why you want to work with the #BeMoreLikeClaire team and your resume to execdirector@bemorelikeclaire.org .
